Agenda for the Annual Meeting of the Parish Council on Thursday 15th May, 7.30pm

Councillors are respectively summoned to attend this meeting for the transaction of business in the agenda below. The meeting is open to members of the public and press.

Lisa Lathane, Clerk and Responsible Financial Officer (Locum)

8th May 2025

AGENDA

  1. Election of Chairman

1.1 The Chairman and Clerk to sign the Declaration of Acceptance of Office
 

  1.      Election of Vice Chairman

2.1       The Vice Chairman and Clerk to sign the Declaration of Acceptance of Office

  1.      To receive and approve apologies for absence
  2. Declarations of Interest

4.1       To receive declarations of interest from Councillors relating to items on the agenda;

4.2       To receive written requests for dispensation for declarable interests; and

4.3       To grant any requests for dispensation as appropriate

  1.      Minutes of the last Full Council meeting

5.1       To approve as a correct record the minutes of the meeting held on 17th April 2025

  1. To adjourn the meeting for members of the public to address the Council
  2.      Chairman’s announcements
  3.      To review the Standing Orders and Financial Regulations

8.1       To review and approve the new model Financial Regulations

8.2       To review and approve the Standing Orders

 

  1.      To appoint the representative(s) for the Cassel Hall Memorial Trust
  2.      To confirm dates and times of meetings for 2025-26
  3.      To review the Insurance held by the Council and approve the annual insurance
    schedule and renewal fee

11.1     To review the schedule for 2025-26

11.2     To approve the premium of £593.22 for the period.

 

  1. To approve the subscriptions for the upcoming year

12.1     HAPTC and NALC

12.2     Information Commissioner’s Office

12.3     MS365

12.4     McAfee for PC security

12.5     CloudNext for website hosting / domain name / gov.uk emails

 

  1.      To appoint Committee members

13.1     To appoint members of the Staffing Committee

13.2     To appoint members of the Events Committee

  1.      Ongoing Matters

14.1     To resolve to advertise the vacancy of the Clerk / RFO

14.2     To resolve to install the village sign on the village green or to resolve to apply for grants to
cover the cost of installation of the village sign

14.3     To review the grass cutting of the village green

 

  1. New Matters
    • To approve the hire of the recreation ground for the 15-17 May 2026 by the Camping & Caravanning Club Bedfordshire
    • To review a request to hire the Recreation Ground for parking on the 5th July
    • To review cloud storage systems for the parish council documents and agree next steps
    • To review Scribe Accounting System and agree next steps.
    • To review an email database system for the council to engage with residents and agree next steps
  2.      Village Voice article

16.1     To agree the subject and author of the Village Voice article for July.

  1.      Finance
    • To note any receipts since the last meeting.
    • To approve the payment of invoices received since the last meeting:

 

Payee Details Amount Totals
L Lathane Invoice for locum clerk / RFO duties

Mileage – 2 round trips to Lilley (14.5 miles @ 45p per mile)

 

 £333

£6.52

 £339.52
J Crosier Annual leave not taken in 2024-25

Overtime from April 2025

 

 £518.38 £518.38
J Furey Grass cutting

Petrol

 £130

£8.14

 

 £138.14
CPM Playgrounds Repairs to flat swing seat and basket swing

 

 £192.00 £192.00
Zurich Municipal Annual premium for 2025-26

 

 £593.22 £593.22
Accountancy & Book-Keeping Services Internal Audit £100 £100

 

  • To complete the Annual Governance and Accountability Review for 2024/2025.

 

18        Planning Applications

 

18.1     Planning applications received since the last meeting

    • 25/00900/FPH – 33 West Street, Lilley, Luton, Hertfordshire, LU2 8LN. Full Permission Householder : Single storey side extension to existing detached carport.

18.2     Planning applications received between 8th and 15th May

 

19        Planning Decisions
19.1     Planning decisions received since the last meeting

    • 25/00617/PNR – Lilley Hoo Farm, Lilleyhoo Lane.  Change of use of an agricultural building to a flexible use within class E(g)iii (Light industrial).  REFUSED.
    • 25/00616/PNR – Lilley Hoo Farm, Lilleyhoo Lane.  Change of use of an agricultural building to a flexible use within class B8 (Storage or Distribution).  REFUSED.

 

19.2     Planning decisions received between 8th and 15th May

 

20        Next meeting of the Parish Council
20.1     To confirm the date of the next meeting of the Parish Council
20.2     To suggest agenda items for the next meeting