Notice is hereby given that the meeting of Lilley Parish Council will be held at Cassel Hall, West Street, Lilley LU2 8LH on Thursday 17th April 2025 at 7.30pm for the purpose of transacting the business set out in the agenda below and members of the Council are hereby summoned to attend this meeting. Members of the press and public are invited to attend.
Judith Crosier
Clerk and Responsible Financial Officer
AGENDA
1. To receive and approve apologies for absence from Cllrs Gage, Price and Talbot given at the March meeting and any apologies from other Councillors
2. Declarations of Interest
2.1 To receive declarations of interest from Councillors relating to items on the agenda;
2.2 To receive written requests for dispensation for declarable interests; and
2.3 To grant any requests for dispensation as appropriate
3. Minutes of the last Full Council meeting
3.1 To approve as a correct record the minutes of the meeting held on 20th March 2025
4. Reports from County and District Councillors
4.1 To receive the report from the County Councillor
4.2 To receive the report from the District Councillor
5. To adjourn the meeting for members of the public to address the Council
6. Chairman’s announcements
7. Ongoing Matters
7.1 To resolve to install the two new benches received in October 2024
7.2 To provide an update on the installation of the village sign from Highways
7.3 To clarify the procedure and insurance for the DriveSafe volunteer group
7.4 To provide an update on the playground repairs and approve a quote of £160.00 plus VAT for further repairs to the flat swing seat and chains and to the basket swing
7.5 To agree the subject and author of the article for the June edition of the Village Voice
8. New Matters
8.1 To approve the model Code of Conduct for Councillors
8.2 To approve a grant request from the Babies and Tots group for £350
8.3 To discuss grass cutting on village green and approve any actions
9. Staffing Matters
9.1 To approve the recruitment process for a new Clerk / RFO
9.2 To resolve to advertise the vacancy for a new Clerk / RFO
9.3 To approve the engagement of a locum Clerk if required during the recruitment process
9.4 To resolve to create a staffing committee
9.5 To note that the Clerk’s last day of access to the bank account and all associated accounts for Lilley Parish Council will be 21st April
9.6 To appoint a Councillor to be registered with Unity Trust Bank as the key contact from the last day of employment of the Clerk / RFO until the new Clerk / RFO is in post
9.7 To approve the overtime accrued in March and April
9.8 To approve the payment in lieu of annual leave
9.9 To resolve that the Clerk will handover files and the printer to the Council on 17th April and the laptop, passwords and phone SIM on 21st April or a convenient date after 21st April to the Chairman
9.10 To appoint a Councillor to cover the duties of the Clerk / RFO during the recruitment process
10. Finance
10.1 To note any receipts since the last meeting.
10.2 To approve the invoice for membership of HAPTC and NALC for £236.52
10.3 To approve the invoice for the cost of £378.00 including VAT for the new village sign post
10.4 To approve the invoice from the Cassel Hall Committee for £550 in respect of meetings between April 2024 and March 2025 inclusive
10.5 To approve the invoice from CPM Playgrounds for £498.00 plus any extra cost for urgent remedial works as agreed
10.6 To approve the payment of invoices received since the last meeting:
| Payee | Details | Amount | Totals |
| J Crosier | Clerk’s April salary including overtime from March but excluding April overtime and annual leave pay due (to be paid after the meeting as the final payment)
Petrol – 2 round trips to Lilley (19 miles @ 45p per mile) Expenses refund: MS365 monthly subscriptions March and April |
£329.64
£17.10
£24.72 |
£371.46
|
| HAPTC | Annual subscription to HAPTC and NALC | £236.52 | £236.52 |
| J Furey | March/April grass cutting
Adjustment from May 2024-25 |
£106.56
-£34.37 |
£72.19 |
| Cassel Memorial Hall | Hire of hall for 10 parish council meetings between 1.4.24 and 31.3.25 | £550.00 | £550.00 |
| A McKenna | Refund for cost of new post for village sign | £378.00 | £378.00 |
| CPM Playgrounds | Repairs to playground equipment – final figure TBC | £498.00 | £498.00 |
11 Planning Applications
11.1 None
11.2 Planning applications received between 10th and 17th April
12 Planning Decisions
12.1 None
12.2 Planning decisions received between 10th and 17th April
13 Next meeting of the Parish Council
13.1 To confirm 15th May 2025 at 7.30pm for the Annual Meeting of the Parish Council
13.2 To suggest agenda items for the next meeting