Annual Meeting of the Parish Council – 21st May 2026

Thursday 21st May 2026 starting at 7.30pm

Cassel Hall, West Street, Lilley LU2 8LH

To Cllrs: Phillip Gage, Rosalind Murray, Nicola Price, Mandy Sheppard (Chair), Emma Talbot, Ben Turner

Councillors are respectively summoned to attend this meeting for the transaction of business in the agenda below. The meeting is open to members of the public and press.

 

Lisa Lathane, Clerk and Responsible Financial Officer

14th May 2026

AGENDA

  1. Appointment of Chair for Civic Year 2026/267
  2. Chair’s signing of acceptance of office
  3. Appointment of Vice Chair for Civic Year 2026/27
  4. Vice-Chair’s signing of acceptance of office
  5. To receive and accept apologies for absence.
  6. Chair’s Remarks
  7. Declarations of interest
    1. To receive declarations of interest from Councillors relating to items on the agenda;
    2. To receive written requests for dispensation for declarable interests; and
    3. To grant any requests for dispensation as appropriate
  8. To adopt minutes of the previous Full Council meeting
  9. Reports from County and District Councillors
    1. To receive the report from the County Councillor
    2. To receive the report from the District Councillor
  1. To adjourn the meeting for members of the public to address the Council
  2. To consider matters arising from the previous minutes not already on the agenda (information only)
  3. To review the Standing Orders and Financial Regulations
  4. To appoint the representative(s) for the Cassel Hall Memorial Trust
  5. To confirm dates and times of meetings for 2026-27
  6. To review the Insurance held by the Council for 2026-27
  7. To approve the subscriptions for the upcoming year
    1. HAPTC and NALC
    2. Information Commissioner’s Office
    3. MS365
    4. CloudNext for website hosting / domain name / gov.uk emails
  8. To approve Direct Debits / Standing Orders for the upcoming year
    1. Scribe Accounting (Monthly DD)
    2. HMRC for PAYE / NI (Monthly DD)
    3. Clerk Salary (Monthly SO)
    4. NEST Pension (Monthly DD)
    5. Unity Trust Bank Charges
    6. ID Mobile
  9. To appoint Committee members
    1. To appoint members of the Staffing Committee
    2. To appoint members of the Events Committee
  10. Ongoing Matters
    1. To review organisation of the Village Fete
    2. Christmas Tree and light switch on event
    3. To agree costs for No Through Road Sign
  11. New Matters
    1. To approve the hire of the recreation ground for the 24thto 26th September 2027 by the Camping & Caravanning Club Bedfordshire
  12. Finance
    1. To authorise non-contractual payments and note payments to date
    2. To authorise the signing of the Bank Reconciliation
    3. To review the 2026/27 budget
    4. To approve AGAR Section 1 Annual Governance Statement 2025/26
    5. To approve AGAR Section 2 Accounting Statements 2025/26
  13. Village Voice article – To agree the subject and author of the Village Voice article for July.
  14. Planning
    1. To receive and consider responses to planning applications.
    2. To note decisions and appeals.
    3. To consider any other planning matters pertinent to the Parish Council.
  15. Next meeting of the Parish Council
    1. To confirm the date of the next meeting of the Parish Council
    2. To suggest agenda items for the next meeting