Notice is hereby given that the meeting of Lilley Parish Council will be held at Cassel Hall, West Street, Lilley LU2 8LH on Thursday 20th June 2024 at 8.00pm for the purpose of transacting the business set out in the agenda below and members of the Council are hereby summoned to attend this meeting. Members of the press and public are invited to attend.
Judith Crosier
Clerk and Responsible Financial Officer
AGENDA
1.To receive and approve apologies for absence
2.Declarations of Interest
2.1 To receive declarations of interest from Councillors relating to items on the agenda;
2.2 To receive written requests for dispensation for declarable interests; and
2.3 To grant any requests for dispensation as appropriate
3.Minutes of the last Full Council meeting
3.1 To approve as a correct record the minutes of the meeting held on 16th May 2024
4. To fill one casual vacancy by co-option
4.1 To resolve to proceed with the co-option process to fill one casual vacancy
4.2 To obtain nominations for the candidate(s) and carry out a vote
4.3 The appointed Councillor to sign the Declaration of Acceptance of Office in front of the Proper Officer to take up their seat on Lilley Parish Council
4.4 The appointed Councillor to complete the Register of Members’ Interests form and return to the Proper Officer
4.5 The appointed Councillor to sign the consent form for receiving the meeting summons and agenda in electronic form, should they so wish, and return it to the Proper Officer
5. Reports from County and District Councillors
5.1 To receive the report from the County Councillor
5.2 To receive the report from the District Councillor
6. To adjourn the meeting for members of the public to address the Council
7.Chairman’s announcements
8.To approve the Annual Governance and Accountability Return
8.1 To certify the Parish Council as exempt from the requirement to provide a limited assurance review and approve the certificate of exemption for 2023-24
8.2 To approve the annual accounts for 2023-2024
8.3 To approve the internal auditor’s report for 2023-24 and agree any actions to be taken including review of the updated asset register
8.4 To approve the Annual Governance Statement for 2023-24
8.5 To approve the Accounting Statement for 2023-24
8.6 To agree the dates for the public rights period for the 2023-24 accounts
9.To receive an update on previous actions of the Council
9.1 To provide an update on the bus service in Lilley
9.2 To provide an update on the DriveSafe arrangements and approve any actions
9.3 To approve the date for the meeting in November
9.4 To approve the cost for the work required on the Lilley village sign and provide any update on renovation of the war memorial
10. New Matters
10.1 To approve new dedicated phone number for Lilley Parish Council and the associated cost of £6 per month from ID Mobile to be paid by direct debit
10.2 To approve the cost of £21 for the TEN from North Herts Council for the D-Day event
10.3 To approve the grant request from St Peter’s PCC for grass cutting in the churchyard
10.4 To resolve to add to the Recreation Ground Hire Agreement that bouncy castles are not permitted
10.5 To approve costs for treatment of the bench in West Street
10.6 To discuss extra grass cuts at the play area and recreation ground and approve any actions
11. Village Voice article
11.1 To resolve not to submit an article for the July/August edition
11.2 To decide the subject and author of the article for the September edition
12. Finance
12.1 To note any receipts since the last meeting
12.2 To approve the payment of invoices received since the last meeting:
| Payee | Details | Amount | Totals |
| J Crosier | Clerk’s June salary (includes overtime from May)
Petrol – 2 round trips to Lilley (19 miles @ 45p per mile) Expenses refund: Stamps – 2 books of 2nd class MS365 |
£494.75
£17.10
£12.00 £12.36 |
£536.21
|
| J Furey | Grass cutting and strimming – village green, recreation ground and play area; debris removal along village green
Petrol Less adjustment for July 2023 |
£140.00 £9.45 -£9.00 |
£140.45 |
| HMRC | Tax payments from March 2024 – May 2024 inclusive | £251.60 | £251.60 |
| Eyelid Productions Ltd | Annual website support | £100.00 | £100.00 |
| St Peter’s PCC | Grant award | £350.00 | £350.00 |
| P Gibson | Temporary Event Licence refund for the D-Day village event | £21.00 | £21.00 |
13. Planning Applications
13.1 23/01749/FPH at 45 West Street, Lilley LU2 8LN Full Permission Householder : Two storey side extension and single storey rear extension. Insertion of rooflights to existing outbuilding and erection of detached single garage following demolition of existing garage:
To retrospectively approve Parish Council representation in support of the application at the North Herts Council Planning Committee meeting on 13th June agreed by a majority of councillors prior to the meeting.
13.2 Planning applications received between 11th and 20th June
14 Planning Decisions
14.1 None
14.2 Planning decisions received between 11th and 20th June
15 Next meeting of the Parish Council
15.1 To confirm 18th July 2024 for the next meeting of the Parish Council
15.2 To suggest agenda items for the next meeting